Cars > Car details

Automatically translated from Dutch. Some wording may be inaccurate.

Details screen for creating, editing or viewing a car.

Licence plate

The car's registration number.

Car number

Internal identification or administration number.

Type

Make and model.

Hidden

Indicates that the car is hidden and not actively used.

General

Fuel

The vehicle's fuel type, such as diesel, petrol or electric.

Fuel card

The fuel card number.

Colour

The car's colour.

Maximum capacity

The maximum number of people allowed in the vehicle.

Key location

Where the car keys are kept.

Lease company

The leasing company managing the vehicle.

Rental company

The company supplying the car, selected from the table Car rental companies.

Rate

The charge for using the vehicle, per day, week or month.

Lease period

The period for which the vehicle is leased.

Tax addition %

The taxable benefit percentage applicable to the vehicle.

Fiscal value

The vehicle's value for tax calculations.

Is appraised

Indicates whether the tax value is based on an appraisal.

Affiliate

The affiliate linked to the vehicle.

Next MOT date

The date of the next periodic vehicle inspection (APK).

Next maintenance on / or at mileage

The date and/or odometer reading when the next service is due.

Extra check dates

Extra dates for checks or inspections.

Actions

A car is linked to actions. You can create a new action or view its action list.

Mileage and refueling

Record odometer readings and refuelling here to track fuel consumption and distance travelled.

Date

The refuelling date.

Mileage

The reading at the time of refuelling.

Liters

The quantity of fuel added in litres.

Amount

The total refuelling cost.

Difference

A summary below the table showing total differences in kilometres, litres and costs.

Other costs

Record other costs for the car here.

Each entry has the following fields.

Date

The date the cost was incurred

Cost category

Selected from the table Car cost categories

Amount

The cost amount.

Remark

An optional short remark.

Damages

Build a record of all damage, including documents. A damage entry contains the following fields.

Damage date

When the damage occurred.

Driver

The employee driving the car, selected from Employees. Use Via planning to retrieve the driver automatically from planning for that date.

Damage to

The affected parts of the car.

Description

A brief description of the damage.

Recoverable

Whether the damage costs can be recovered from someone.

Repair date

The date of any repair.

Documents

If you use the Regelneef archive, you can link multiple documents to each damage entry. The document count appears in the list; double-click it to open the damage documents directly.

Remarks

A large memo field for additional information.

Contacts

Record contact notes with a date and the user who entered them.

You can link actions to a contact note.