Accommodations > Accommodation details

Automatically translated from Dutch. Some wording may be inaccurate.

General

To save an accommodation, Name, City, Rate, the rate period, Capacity normal and Maximal are required. The rate must be greater than zero.

Name

The accommodation name should preferably be unique. Different house numbers can be treated as separate accommodations, with the house number included in each name.

Address

Street and house number.

Postal code

The postal code.

City

The city or town.

Municipality

The municipality name.

Country

The country.

Rental company

We recommend recording rental company details through the table. Enable Use table to show a lookup button in Name for the selection table of accommodation rental companies.

With Use table enabled, the details of the selected rental company are copied into this screen. You cannot edit these details here directly. Change them in the rental companies table.

If you enable Use table when a rental company name has already been entered, Regelneef searches the table for a rental company with the same name. If one exists, you are asked whether to select it. Choosing Yes copies the details from the table. If the name does not yet exist, you are asked whether to add the rental company you entered. Choosing Yes saves the entered details as a new rental company in the table. In either case, choosing No clears the rental company details in this screen so that you can select another rental company.

If you disable Use table, the link to the rental companies table is removed. The displayed details remain and can again be edited directly in the accommodation.

Name

The rental company's name.

Contact person

The rental company's contact person.

Telephone

The rental company's telephone number.

Mobile

The rental company's mobile number.

E-mail

The rental company's email address.

Website

The rental company's website.

Bank account nr

The rental company's bank account number.

Energy supplier

The accommodation's energy supplier, selected from the selection table Energy suppliers.

Water supplier

The accommodation's water supplier, selected from the selection table Water suppliers.

Affiliate

If the accommodation belongs to a particular affiliate, select it from the list.

Hidden

Indicates that the accommodation is hidden and not actively used.

Code

A code identifying the accommodation

Level

The accommodation's level, selected from the selection table Accommodation levels.

Rate

The rental cost and the period to which that amount applies.

Capacity normal / Maximal

Capacity normal determines how many people the accommodation can normally house and is the basis for the occupancy percentage. Under Maximal, enter how many people can stay if normal capacity is extended. Both capacities are required and must not be zero. Maximum capacity must not be lower than normal capacity. If there are no extra places, enter the same number in both fields.

Key location

Where the key is kept, such as its exact position in a key safe.

Extra checkdates

Record additional dates to be reported by the alerts module.

Actions

An accommodation is linked to actions. You can create a new action or view its action list.

Remarks

A large memo field for additional information.

Contacts

Record contact notes with a date and the user who entered them.

You can link actions to a contact note.

Rental contracts

Record the current rental contract and view previous contracts.

Regelneef identifies the latest contract automatically. Its fields can be shown as columns in the accommodation overview and planlist.

A rental contract entry contains the following fields.

Start date

The contract start date. This field is required.

End date

The contract end date. This field is required. The end date must be after the start date.

Notice date

The date on which notice can be given to terminate the contract. This field is required. The notice date must be before the end date. This date generates an alert.

Notice period

The number and unit defining the contract's notice period.

Rate

The rental cost of the accommodation under this rental contract.

Deposit paid

The deposit paid to the rental company at the start of the contract.

Refunded

Indicates whether the deposit has been returned.